Department Schedule Planning

• Fall 2023
• Spring 2024
• Summer 2024
• Fall 2024

Monday/Wednesday/Friday

8:00-8:50

9:00-9:50

10:00-10:50

11:00-11:50

12:00-12:50

1:00-1:50

2:00-2:50

3:00-3:50

4:00-4:50

Monday/Wednesday

2:00-3:15

3:30-4:45

Tuesday/Thursday

8:00-9:15

9:30-10:45

11:00-12:15

12:30-1:45

2:00-3:15

3:30-4:45

This is your real-time view of the schedule. This allows you to pull all or portions on the schedule into excel. You will use this to view the schedule by semester as a whole or even the break down by department.

Faculty Instructions - Argos Report Pulling and Schedule Change Form Submission Steps

• Section Numbers: Please DO NOT try to reorganize or move section numbers around. Once a course is assigned to a section, it should not be altered or used again that semester. If a section is cancelled that section number (MM01, SJC01) cannot be used again within that semester for that course.
• Section Start and End Dates: Please review course start and end dates. When rolling from the previous semester, all courses are reset to be semester long (excluding: second degree online and MAP). This mostly impacts graduate courses that are offered in accelerated formats but can impact other as well. Also, please know that only approved start and end dates can be used when editing or requesting course section additions.
• Section Instructional Method: This is also reverted back to classroom. Please check instructional methods on all courses and do not assume data from the previous semester was rolled.
• Section Cross Listing: The use of cross listing has been significantly reduced and we no longer allow the same course to be offered under two department headers. If you would like to cross list two or more section, please contact The Registrar's Office directly. 

The use of cross listing has been significantly reduced and we no longer allow the same course to be offered under two department headers. If you would like to cross list two or more section, please contact The Registrar's Office directly. 

Cross listing is an option that is provided at the section level and will be required to be confirmed each semester. This allows both sections to have a combined capacity, roster, classroom (if applicable) and Canvas. This does not equate them in an audit to fill the same requirements. This does not require APC action. 

All faculty, full and part-time, must be approved by the Provost’s Office and HR prior to being listed on the course. If the faculty is not in the Colleague system at the time the course section is being created, the course instructor will be listed as TBD until a change is provided by the department. 

Only faculty on record in Colleague will be evaluated for that course. Faculty added via the Canvas course do not have faculty privileges to grade and will not be evaluated. 

See the Registration Resources page for Instructional Methods available:

https://www.marian.edu/current-students/registrar/online-registration-resources

Please follow these guidelines, when editing the schedule, for courses that are still working through Academic Policy Committee (APC).

• For existing classes that are pending APC approval, please provide them as they are currently listed. However, please understand that when an APC report goes through the person that does the bulk of our schedule changes does not process APC edits. So, we will not automatically change these as courses are changed and approved. Please submit an Etrieve forms after classes are approved to add them and delete the old section.
• For new courses that are pending APC approval, please request a Special Topics Course (X80) at the appropriate level. So, we will not automatically change these as courses are changed and approved. Please submit an Etrieve forms after classes are approved to add them and delete the Special Topic section. 

It is the responsibility of the department to adhere to their posted rotations. The Registrar's Office will not be monitoring this or advising departments of what to add or remove.  In addition, the below rotations codes are approved for use and our system does not have the ability to accommodate special rotations outside of the below. Courses that are offered every semester do NOT have a rotation, session, or yearly cycle listed.

Session Cycle

• FAL - Fall Only
• SPR - Spring Only
• ADD - At Discretion of Department

Yearly Cycle

• EVN - Even Years
• ODD - Odd Years

Special Topic courses are those offered to trial a course or topic prior to officially creating the course through APC. The course, and specific topic should only be offered once and repeated courses of this nature should not be. Special topic course are listed as 180, 280, 380, 480, 580, 680, 780 etc.

If an instructor would like to add a Special Topic course, in a given semester, the below steps must be followed:

1. Department Approval: Provide the syllabi to the college/school dean or designee for internal review and approval. This will be the official record of the syllabi and be saved by the college/school internally or on the university portal if the syllabi is needed in the future.

2. Registrar's Office Creation: Provide course details to the registrar's office via a Schedule Change Form with the course offering details and description. Special topics courses without descriptions will direct the student to the department for this information.

• Students will be unable to register via MUHUB for concurrent courses or courses with time conflicts, so plan your course offerings accordingly to avoid these situations.
• Students who do not have the prerequisite for a course will be unable to register for the course in MUHUB, unless the course instructor provides them permission.  If the prerequisites for a class have changed from what is listed on MUHUB, please submit these changes to the Academic Policies Committee (APC) for approval. If a course will be offered at an arranged time, please list the course as “arranged” instead of listing days/time.  Otherwise, students may be unable to register online for a course if it conflicts with another of their courses. 
• Please note, a course cannot be listed with a specific day(s) and arranged time. The system does not allow this configuration and will cause schedule conflicts.