Registration Resources: MUHUB Scheduling and Course Registration

Students are required to completed academic advising with their assigned academic advisor or program director prior to registration each semester. The advisor or program director must “authorize” each student to register for classes, but the advisor or program director is not responsible for processing the student’s registration. Students must register themselves for classes.

Not sure who your assigned academic advisor or program director is? Log into the MUHUB, click on Student Planning, then Go to Plan and Schedule and click on the Advising tab. If the advisor listed is not correct, you will need to file a Change of Major/Advisor form with the Office of the Registrar.

Student Planning is an innovative new way to plan and track your progress at Marian University. You can communicate and work with your academic advisor or program director to create an online academic plan and build a course schedule for future semesters. You will be able to plan your program, plan courses and build an academic plan, register for courses, and explore your options all in one place. Student Planning will empower you to take control of your education and help you access the information you need to graduate! 

Academic Resources:

• Academic calendar
• Course catalog

Q1. How do I access student planning?

Log into the MUHUB. Select Student Planning.

Q2. What is the different between planning courses and scheduling sections?

Courses can be planned over multiple terms and years. This enables you to lay out your courses over the semesters you plan to attend to complete your program. Planning a course DOES NOT guarantee the course will be offered in the term you planned.

Sections for the course, which are the dates and times the course is offered, are usually only available for the current and immediately upcoming terms. You must schedule sections of your planned courses before you can register for them.

Q3. How can I plan my courses?

Option 1: Use the Search for Courses field to search for specific courses by course name or course number. See your search results in the Course Catalog tab and Select Add Course to Plan.

Option 2: Use the Course Catalog tab to find a course by its subject. Then select Add Course to Plan.

Option 3: From the My Progress tab, scroll down to find courses based on your program’s specific requirements. Select a specific course number or select Search within a requirements section. See your search results in the Course Catalog tab and select a course from the search results, then select Add Course to Plan.

Q4. How can I register for classes after my advisor/program director has “authorized” my plan?

Option 1: To register for all of your planned sections at once, select the Register Now button on the top right. This will register you for all available sections only. This does not include sections that are already full or waitlisted. If you can’t register for a section because it is full, the register button will not be available. 

Option 2: You can register for individual planned sections by selecting the Register button at the bottom of each section on the left. If a section is unavailable, you may be given the option to waitlist for the course. If the option to waitlist is available you will need to select that on each individual section to be waitlisted.

NOTE: Watch for messages that may appear in the Notifications section at the top right corner.

Q5. Why am I unable to register for classes?

Here are a few things to check:

1. Your registration date/time may not be open yet. Check the chart at the top of the Registration Resources page to verify that you are eligible to register.
2. If you have a restriction on your account, you may be prevented from registering. You can review any active restrictions when you first log into the MUHUB under Student Planning. You will see these restrictions under the Notifications section at the top right corner. You will need to resolve these restrictions before you can register for classes.
3. If you have not confirmed your address, email, phone, or emergency contact within the last  year, you will have to do this before you are able to register for classes. The system will notify you that this needs to take place.

If you are still experiencing issues after checking these things, please contact the Registrar’s Office at regis@marian.edu or (317) 955-6050.

Q6. How can I drop a registered section of a class?

Select a section from your current schedule and select Drop and then Update to process the drop. The planned section will remain on your schedule in yellow, but it will no longer show that you’re registered for the course if the drop was successful. You can remove the planned section once it is dropped to keep your schedule updated.

Students can freely drop courses through the first week of classes – until Sunday at midnight - using MUHUB (unless the course meets six days or fewer). Please view the Academic Calendar for the last date to drop courses.  A “W” grade may apply - please see the University Withdrawal Refund Schedule for details.

Students can drop with a ‘W’ grade from a registered section via the MUHUB until six business days before the published end date of the class (unless the course meet less than six days). Select a section from your current schedule and select Drop and then Update to process the drop. 

Q8. How do I add a course after the start date?

Students can add courses (excluding MAP and five week or less sections) through MUHUB the first week after the course start date. Instructor approval is not needed if the course has open seats. If the course is closed (full/no seats) or had a prior waitlist, the student must request approval to add from the instructor. The instructor must email regis@marian.edu to request the student be added by the office. 

Q9. How do I get approval for a course that requires permission or a prerequisite?

Student should be seeking approval to register in courses that do not allow registration in MUHUB by emailing the instructor listed on the course. The instructor will grant permission via the MUHUB and the student will see an “approved” status on the planned course in the MUHUB. The student is responsible for registering for the course through the MUHUB once approval is granted by the faculty member. This must be done prior to the course start date. If the course does not have a faculty member listed you can seek approval, via email, from the appropriate department chair/dean.

Q10. How do I get permission to add a course I am wait listed for?

Students may opt to put themselves on a wait list for a course that is closed. Wait listing for a course DOES NOT guarantee a spot in the class. The wait list runs nightly and any increases in enrollment on the section will move the next person(s) on the waitlist into the section, as seats become available. Course section increases must be made by the department. 

Q11. How do I get permission to enroll in two courses that have conflicting times?

A time conflict cannot be overridden in MUHUB. The student must submit a Time Conflict Approval Request Form via Etrieve. 

Q12. How do I register for a course as audit or pass/fail?

Restrictions on pass/fail and audit options are detailed in the Catalog of Programs and deadlines are outlined in the Academic Calendar. To take a course as audit or pass/fail, please email regis@marian.edu for further instruction. 

Students wishing to audit a course must be admitted to the university.  This option is not available for laboratory, studio, private lessons, or practicum courses.  No credit or grade is given. All changes to audit status must be recorded in the Office of the Registrar by the posted deadline as listed in the Academic Calendar.

• Courses numbered below 100 level (ENG 099, COL 099, MAT 090, MAT 095) are graded developmental courses designed to bring students up to the college level in these subjects. A combined maximum of 12 credits in developmental, activity, and enhancement courses may apply toward a bachelor degree or 6 credits toward an associate degree.
• Numbers 100-299 are lower division courses designed primarily for students at the freshman and sophomore levels.
• Numbers 300-498 are upper division courses primarily for juniors and seniors but are open to students who have completed the freshman level of study.
• Number 499 designates independent study or a research project at an advanced level.
• Numbers 500+ are graduate level courses.
• Of the 128 credits for a bachelor degree, at least 64 credits must be at the 200 level or above.

• Full-time traditional undergraduate students earning fewer than 16 credits each semester will be unable to complete degree requirements in the prescribed four years for a bachelor degree or two years for an associate degree, unless additional credits are earned during summer school or by examination.
• The normal load for a full-time, traditional undergraduate student is 12-18 credit hours per semester.
• If any traditional undergraduate student plans to enroll in 19 or more hours they must complete an Overload Request Form. 
  • An additional per credit hour fee is charged if enrolled in more than 19 credits per semester. Please see the Business Office for details. 
  • To be eligible for a course overload (19 credits or more), a student must have a minimum 2.75 cumulative GPA and be enrolled full time at the time of the overload request.
  • Students wishing to take 19 credits or more, but do not have a minimum 2.75 cumulative GPA, will have their form re-directed to our Director of Academic Advising. This step will include a discussion about overage, and setting goals around managing a heavy course load. This does not guarantee approval and the director does has the authority to deny any overload requests.
• For graduate level students, the normal load for a full-time is 9-13 credits per semester. Graduate students wishing to take more than 13 credit hours must get approval from their Program Director.

When planning a course schedule, students will have access to view and plan courses with any section code. However, students should only plan for courses with sections that coordinate with their Location/Student Type.

Registration for sections outside your Location/Student Type is not permitted.

A combined maximum of 12 credits in developmental and enhancement courses may apply toward a bachelor degree or 6 credits toward an associate degree. Any developmental or enhancement courses that may be transferred in will be counted towards the maximum.

• BIO-198 Introductory Research
• COL-099 College Reading and Learning Strategies*
• COL-101 Career Exploration
• COL-110 Strategies for College and Career Success
• COL-121 Critical Conversations
• COM-201Communication for Intentional Communities*                                           
• COM-203 Forensics
• COM-205 Student Media*
• COM-206 Student Media: Journalism
• COM-207 Student Media: Radio
• ENG-099 Basic English*
• ENG-L10, L20, L30, L40 Writing Tutorial*
• ENG-205 Student Media: Lit. Publishing
• GLS-290 Model United Nations
• HPE-100-122 Physical Education Activity Courses
• MAT-090 Introductory Algebra
• MAT-095 Intermediate Algebra
• MUS-XXX Vocal/Instrumental Ensembles
• MUL-XXX Private Lessons
• PHL-110 Philosophical and Cultural Debates
• PHL-115 Ethical Analysis in Practice
• SOC-100 Experiential Learning: Community Service
• SOC-201 Communication for Intentional Communities
• THE-105 Theatre Production
• THL-100 The Practice of Prayer

*indicates a previous enhancement course that is no longer active in the Catalog of Programs

• How a student registers for a class in MUHUB
• How a student logs into MUHUB and registers in a class (MAP online student specific)
• How a student drops a class in MUHUB
• How a student updates their Contact Information and/or Emergency Contact Information in MUHUB

What is person proxy in the MUHUB?

In MUHUB, students may grant ‘person proxy’ access to an individual to access certain aspects of their student MUHUB account. Common person proxies may include a parent or guardian, a spouse, a family member, a friend, or a third-party agent (such as a vocational rehabilitation services counselor).

Proxy access can permit designated individuals to view billing information, view financial aid information, and/or view student grade information. A student chooses which information to grant proxy access. For example, a student may decide only to grant proxy access to billing information.

How does person proxy impact student FERPA rights?

Marian University students establish their FERPA rights upon registering for their first class, regardless of the course start date. (For more information on Marian’s FERPA policy please visit https://www.marian.edu/current-students/registrar/ferpa)

By adding a person proxy students waive all or some of their privacy rights under FERPA to the designated individual. Proxy access is set by the student and can allow a proxy universal access or restrict proxy access to certain information (such as only billing information or only financial aid information).

The designated individual will be able to view, print and download information to which you’ve granted them access. Person proxy access also grants designated individuals the right to communicate with Financial Aid, Bursar, and Registrar about information to which your student has permitted proxy access.

Person proxy access does not include permission to discuss student grades or academic performance with faculty. 

How can I change proxy access?

Students may grant, modify, or revoke person proxy access at any time without a proxy’s consent or notification. Students may log into their MUHUB account at any time and make changes.  The proxy will not be notified of any changes or revocations to proxy access.

Does person proxy replace a FERPA waiver?

A separate, paper FERPA waiver is not required to release information to a person proxy as long as the only information released aligns with the access the student has granted their proxy.

Can I give proxy access to a faculty or staff member at Marian?

Marian faculty and staff may not serve as a student’s proxy while acting in their professional capacity.

If a student wants to grant proxy access to a Marian staff or faculty member, the student must provide the proxy’s personal contact information (personal email, personal phone, etc.). When accessing MUHUB as a designated proxy, Marian faculty or staff acknowledge they are acting in a personal capacity with relation to the student and may not engage in activities as a proxy in their professional capacity. For example, a faculty member of a student cannot contact the Registrar’s office and request access to a student’s grades for which they are acting as a proxy because the student did not grant grade access as part of their proxy permissions.

Use the Person Proxy Access Instructions for a step-by-step guide on using this feature in MUHUB.

• Registration for classes takes place on the MUHUB via Student Planning. Students may register during open registration.
• Students may process add/drops on the MUHUB via Student Planning during the published add/drop period.
• A drop grade of ‘W’ will be recorded if dropping from a course on or after the second week of classes through the published drop date for semester long classes and six business days prior to the published end date (as recorded by the Registrar) for courses meeting five week or more, but not including semester long classes.
• Students who wish to withdrawal from all courses (Withdrawal from the University) must contact the Registrar's Office immediately.
• Consult the "Withdrawal Refund Schedule" for financial responsibility and the reduction of charges information.
• If you discontinue a class without following the appropriate procedures, you may receive a failing grade.

Beginning with summer 2022, all special topic course descriptions are added in the comments at the course section level and can be viewed on MUHUB.

Below are the links to the special topic courses by semester prior to the change in summer 2022:

• Spring 2022
• Fall 2021
• Summer 2021
• Spring 2021
• Fall 2020
• Summer 2020
• Spring 2020
• Fall 2019
• Summer 2019

Waitlist Q&A: 

When will I find out if I was moved into a course off of the waitlist? 

 The system automatically reviews the waitlist against seat availability on a nightly basis. You will receive an email notification if you are moved into a course from the waitlist. You should also check your schedule online periodically and always Be sure to make a final check the weekend before classes begin.

How can I confirm that I have added myself properly to the waitlist of a course?

You are not automatically added to a waitlist during the initial registration process. For courses that are full, you have the option to select a different section of the same course OR click the “waitlist button” if the course allows for students to waitlist.

When you initially click the “register now” button in MUHUB, you can see the status of your enrollment for each course. Review each course to verify enrollment or to take additional action steps, such as clicking the “waitlist” button, if you choose to add yourself to the waitlist.

Review your totals at the top of your course plan to confirm your “enrolled” credits vs “waitlist” credits. Your “planned” credits should be reduced to ZERO, if you have successfully registered and/or waitlisted properly. Depending on the number of planned classes, you may still have credit totals listed here.

When will the waiting lists be “closed”?

On the first day of the semester, the Registrar’s Office will “close” all waitlists and the only way to enroll in courses that are “closed” will be to contact instructors to request permission for enrollment. Faculty will email the permission for enrollment to the Registrar’s Office and the student course selection will be manually added to your schedule.

What to do if I DO NOT get a seat in the course prior to the first day of classes?

You can request permission for enrollment from the instructor. Typically, this is done by going to the first class or meeting day/time/location. Faculty will email the permission for enrollment to the Registrar’s Office so we can manually add the course to your schedule.

What to do if the instructor will NOT grant permission into the course?

Faculty are not required to exceed the capacity of their course nor are they required to grant permission once classes have started. However, most faculty will accommodate student requests for enrollment, if physical space in the classroom allows for additional enrollment.

If you are informed that no additional enrollments are being approved, you should immediately meet with your academic advisor to discuss other course options.